Office Manager/Executive Assistant Campaign and Newcomers Associate

 

The Jewish Federation of Greater New Orleans seeks a highly motivated self starter to fill the position of Office Manager/Executive Assistant, reporting to the Chief Executive Officer. The role includes a number of responsibilities:

 

Official Secretary to the Board of Trustees

  • Maintain the Bylaws and Governance of Federation
  • Convene the Board of Trustees and the Executive Committee
  • Attend all Board and Executive Committee meetings
  • Record minutes and transcribe for CEO’s and Board Chair’s approvals
  • Communicate frequently with Board Members and Lay Leaders
  • Track Board Members’ terms

Information Technology

  • Point person for IT matters (assisted by contracted firm and other staff)
  • Manage and troubleshoot issues with Federation servers, computers, digital equipment, Prox Card and phone systems
  • Maintain Federation’s Campaign software – Millennium, and Accounting software - MIP
  • Train personnel accordingly
  • Contact person for offsite data backup firm – Live Vault
     

Office and Campus Administration

  • Manage Federation office
  • Supervise and Campus Receptionists via Front Desk Receptionist Supervisor
  • Staff the Building Committee
  • Manage annual Room Allocations Budget for JCC and Day School
  • Manage Tenant rental agreements (ADL, Parenting Center, Kitchen)
  • Develop and maintain Hurricane Evacuation Plan
  • Ensure that Jefferson Parish Re-Entry Placards are updated and valid
  • Develop and maintain Facility’s Emergency Plan
  • Maintain SCN Emergency Alert System for Community
     

Finance

  • Track assets (IT, phone, etc.)
  • Reconcile American Express account
  • Provide Auditors with requested information
  • Develop and maintain Budget Line Items:  Computer Hardware, Computer Software, Computer Maintenance, Office Supplies, Postage
     

Assistant to the Chief Executive Officer

  • Serve as the senior assistant to the Chief Executive Officer and assist with professional and administrative duties, including scheduling
  • Correspondence preparation
  • Handle CEO travel and registrations details
     

Qualifications:

  • Organized administrative abilities and experience required
  • Quantitative skills
  • Skilled in Microsoft Office, Word, Excel, database management and other tools
  • Excellent people skills and public relations skills
  • Works well in a team environment with both Federation staff members and lay leaders
  • Excellent verbal and written communication skills
  • Self-starter, able to carry out responsibilities and assignments independently
  • Ability to handle multiple projects at the same time
  • Familiarity with the Jewish community an advantage
  • Ability to work evenings of Board and Executive Committee meetings
     

The Federation offers a competitive salary ‎commensurate with one's experience and a generous benefits package. Interested applicants should submit a cover letter, resume and 3 professional references to Joel Meariman at joel@jewishnola.com by April 18, 2018.